Tax season is here and if you haven’t been making regular estimated tax payments on your business profits, here’s some advice from our NYC CPA office. Need additional help? Contact one of our nyc tax accountants.

Step 1: Pay this year’s taxes—or at least as much as you can by Tax Day. First thing first. If you didn’t make quarterly tax payments in 2016, the best course of action is to calculate your 2016 taxes and pay them in full now, preferably by the April 18 deadline. Even if you don’t have all of the money you need to pay your tax bill, pay what you can by Tax Day and set up a payment plan with the IRS to pay the rest in installments.

If you just can’t get your documentation ready to file your 2016 return by April 18, you can file an extension to give yourself another six months to get your taxes in order. Keep in mind, though, that if you owe taxes, filing an extension does not put a hold on the non-payment penalty that the IRS levies. If you don’t pay in full by the April 18 deadline, you’ll be paying a 0.5 percent per month non-payment penalty to the IRS. You will also face a similar penalty on top that for non-payment of your state taxes.

While not being able to pay in full is not an ideal, failing to file is worse. It is important to either file your taxes by the April 18 deadline or to file an extension. If you do nothing, you’ll face an even heavier non-filing penalty of 5 percent per month to a maximum of 25 percent of the total you owe, plus interest. So please, file your taxes!

Step 2: Be a prompt taxpayer in 2017 and beyond. Once you file this year’s taxes, make a pact to pay your estimated taxes regularly to avoid a repeat of your current situation in 2017 and beyond. Start by making the estimated tax payment due April 18, then mark the other estimated tax payments on your calendar (June 15, September 15 and—for the last quarter of 2017—January 15, 2018). Like your annual tax return, the same principle applies here: paying something when it’s estimated tax time is better than nothing. If you can’t pay four times a year, try to make at least two or three payments throughout the year.

If you find figuring your estimated tax payments difficult, keep in mind that the  IRS calls the quarterly payments you make estimated for a reason—and they offer a little bit of leeway in the form of the Safe Harbor Rule which eases the underpayment penalty if any of the following apply, as stated on

  • The total of your withholding and estimated tax payments was at least as much as your 2016 tax bill (or 110 percent of your 2016 tax if your Adjusted Gross Income (AGI) was more than $150,000, $75,000 if your 2017 filing status is married filing separately) and you paid all required estimated tax payments on time;
  • The tax balance due on your 2017 return is no more than 10 percent of your total 2016 tax, and you paid all required estimated tax payments on time;
  • Your total tax due minus your withholding and refundable credits is less than $1,000;
  • You didn’t have a tax liability for 2016 and your 2016 tax year was 12 months; or
  • You didn’t have any withholding taxes and your current year’s tax less any household employment taxes is less than $1,000.

If your business is relatively steady, you should have a general idea of what your tax rate was last year versus the income you received, so start there and adjust the amount you pay upward or downward, based on how you are doing this year in comparison. If you’re still unclear about how much you should pay in estimated taxes, a good rule of thumb is to pay 30 to 33 percent of your net profits (your income minus your qualified tax-deductible expenses).

Step 3: Make tax payments a line item in your budget. If you’re wondering how you can come up with the 30 to 33 percent of your net profits every quarter, the simple solution is to set up a separate bank account and funnel that amount into it each time you get paid. The point here is to set aside your tax payments just like you would other expenses.

Speaking of expenses, since you only pay tax on your profit, it’s also important to keep track of your expenses and to deduct the eligible ones from your income before you calculate and pay your estimated taxes. If you haven’t already set up a budget and a means of tracking your income and expenses, do it now. It will make running your business—and paying your taxes—a whole lot easier!

If this tax season finds you behind on your estimated taxes, take action as soon as possible using the steps above as a guide. If you find that your tax situation is beyond what you can handle on your own, consider working with an experienced CPA to help you get back on track.